Enter or review these records before relying on the summary.
Suggested for your taskFor owners or managers keeping manual rental records
Rental Charges & Payment Allocation Workbook
Know which charge a received payment actually covers.
Connect units and tenancies to charges, receipts and capped allocations. Keep deposit movements and expenses separate from rent so money received is not counted twice.
Excel 2021, Excel 2024 or Microsoft 365 with XMATCH; native compatibility not verified. Spreadsheet software is separate.
- Format
- Excel · .xlsx
- Inside
- 10 worksheets
- Included
- Clean file + example + guide
$10.90USD · one-time priceTaxes included where applicable.Explore the sheets Follow the real example
Check the capacity and fitWho it is for, supplied record limits and software requirements
The everyday problem
Know which charge a received payment actually covers.
Connect units and tenancies to charges, receipts and capped allocations. Keep deposit movements and expenses separate from rent so money received is not counted twice.
Optional guideNeed help getting started?Choose where to begin. All listed files are included.
Add the complete product to your cart whenever you’re ready. Use this guide only if you’d like help choosing what to open first; your choices do not change the product or its price.
Guide step 1 of 4
What would you like to do?
Pick a useful task, or build your own selection.
Which sheets would you explore first?
Choose your starting points. The workbook keeps all its connected sheets and formulas; this does not remove or rebuild worksheets.
Nothing selected yet.
Enter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskWhich file would you open first?
Both files are included. Choose which one you would open first in a desktop spreadsheet application.
Your starting plan.
Your first file or method
Both XLSX files, all 10 connected sheets and the single included guide remain in the complete kit. Your selection identifies where to begin.
Read the complete setup guideThe complete product. Your starting choices do not change its contents or price.
Your choices help you understand the complete product. They do not alter its contents or price.
Both XLSX files, all 10 connected sheets and the single included guide remain in the complete kit. Your selection identifies where to begin.
Read the tasks, contents and file choices
Useful starting tasks
Set up the unit and tenancy. Use the included START_HERE.pdf guide to follow one complete task in a disposable example copy.
Choose my own starting points. Explore the contents and select only the parts you would use first.
Contents to explore
- Dashboard: Enter or review these records before relying on the summary.
- Start: Enter or review these records before relying on the summary.
- Settings: Enter or review these records before relying on the summary.
- Units: Enter or review these records before relying on the summary.
- Tenancies: Enter or review these records before relying on the summary.
- Charges: Enter or review these records before relying on the summary.
- Receipts: Enter or review these records before relying on the summary.
- Allocations: Enter or review these records before relying on the summary.
- Deposits: Enter or review these records before relying on the summary.
- Expenses: Enter or review these records before relying on the summary.
Both files are included. Choose which one you would open first in a desktop spreadsheet application.
Explore the worked example: Fictional records show how the sheets work together. Save a disposable copy before trying a change. rental-ledger-example.xlsx
Start my own working copy: Open the clean workbook after reading the guide. Keep the original and save a copy for your own records. rental-ledger-clean.xlsx
Follow the complete first taskUse the included guide and a disposable example copy.
Your first useful session / Start with the example
Set up the unit and tenancy
Follow this one complete task before entering your own records. Keep the blank original and save a working copy.
Set up the unit and tenancy
Enter distinct Unit and Tenancy IDs, actual start/end dates and a non-sensitive tenant reference.
Inspect TenanciesEnter charges and receipts
Record each dated obligation and each actual receipt. A receipt may be partly allocated or spread across charges.
Inspect ChargesReconcile deposits separately
Allocations cap both receipt and charge totals. Deposits tracks held money separately from rent receipts and expenses.
Inspect Deposits
EVERY WORKSHEET / ACTUAL EXAMPLE FILE
See what you enter.
Understand what updates.
Inspect all 10 sheets. These are images of the delivered example, with fictional records. Open an image to read its full detail.
Actual example worksheet · Preview range A1:E29. Image only; entries are made in your downloaded workbook.
Dashboard
Dashboard: Labelled results and source warnings.
- You enter
- Review linked input records
- Calculated or supplied reference
- Labelled results and source warnings
Actual example worksheet · Preview range A1:D40. Image only; entries are made in your downloaded workbook.
Start
Start: First useful task.
- You enter
- Read the route through the file
- Calculated or supplied reference
- First useful task
Actual example worksheet · Preview range A1:D27. Image only; entries are made in your downloaded workbook.
Settings
Settings: Chosen settings.
- You enter
- Review date, period and chosen assumptions
- Calculated or supplied reference
- Chosen settings
Actual example worksheet · Preview range A1:D14. Image only; entries are made in your downloaded workbook.
Units
Units: 20 supplied input rows.
- You enter
- Record ID, Unit / property, Reference / short note
- Calculated or supplied reference
- Input check
Actual example worksheet · Preview range A1:H14. Image only; entries are made in your downloaded workbook.
Tenancies
Tenancies: 60 supplied input rows.
- You enter
- Record ID, Unit ID, Tenant reference, Starts, Ends (optional), Expected deposit (optional), Reference / short note
- Calculated or supplied reference
- Input check
Actual example worksheet · Preview range A1:K14. Image only; entries are made in your downloaded workbook.
Charges
Charges: 400 supplied input rows.
- You enter
- Record ID, Tenancy ID, Due on, Type, Charge amount, Period begins, Period ends, Description / reference
- Calculated or supplied reference
- Allocated by review, Still owing
Actual example worksheet · Preview range A1:H14. Image only; entries are made in your downloaded workbook.
Receipts
Receipts: 400 supplied input rows.
- You enter
- Record ID, Tenancy ID, Received on, Receipt amount, Transaction reference
- Calculated or supplied reference
- Allocated by review, Unallocated by review
Actual example worksheet · Preview range A1:G14. Image only; entries are made in your downloaded workbook.
Allocations
Allocations: 800 supplied input rows.
- You enter
- Record ID, Receipt ID, Charge ID, Allocated amount, Allocated on, Reference / short note
- Calculated or supplied reference
- Input check
Actual example worksheet · Preview range A1:H14. Image only; entries are made in your downloaded workbook.
Deposits
Deposits: 120 supplied input rows.
- You enter
- Record ID, Tenancy ID, Moved on, Type, Amount, Transaction / evidence reference
- Calculated or supplied reference
- Held balance change
Actual example worksheet · Preview range A1:G14. Image only; entries are made in your downloaded workbook.
Expenses
Expenses: 400 supplied input rows.
- You enter
- Record ID, Unit ID, Paid on, Category, Amount, Reference / short note
- Calculated or supplied reference
- Input check
Follow the supplied fictional exampleRead the inputs and the result together
From the supplied fictional example
The supplied fictional example
A $1,000 charge with $600 actually received and allocated leaves $400 owing. The separately held $500 deposit does not reduce the charge or become rental income.
- Rent charged
- USD 1,000
- Receipt allocated
- USD 600
- Deposit held separately
- USD 500
- Charge still owing
- USD 400
- Separate deposit held
- USD 500
FOLLOW THE ACTUAL EXAMPLE FILE
The supplied fictional example
Fictional records from the supplied example XLSX. Follow the same references through the sheets, then start your own clean copy.
The records behind the result
Rent charged USD 1,000
Receipt allocated USD 600
Deposit held separately USD 500
A $1,000 charge with $600 actually received and allocated leaves $400 owing. The separately held $500 deposit does not reduce the charge or become rental income.
- Charge still owing
- USD 400
- Separate deposit held
- USD 500
This is an explanation of the downloadable workbook, not an online editor. Its complete clean and worked files are included. Save a working copy. Manual entry, with no automatic sync or external connections.
Inspect the actual worksheetsFrom setup to a regular review
How you use it.
Open the 3-step setup and review routineInputs, calculations and the decision each step supports
- 01
Set up the unit and tenancy
You enterEnter distinct Unit and Tenancy IDs, actual start/end dates and a non-sensitive tenant reference.
CalculatedThe linked records and input checks use the same stable IDs and your chosen dates.
Your next stepReview the labelled results and correct source warnings before acting.
- 02
Enter charges and receipts
You enterRecord each dated obligation and each actual receipt. A receipt may be partly allocated or spread across charges.
CalculatedThe linked records and input checks use the same stable IDs and your chosen dates.
Your next stepReview the labelled results and correct source warnings before acting.
- 03
Reconcile deposits separately
You enterAllocations cap both receipt and charge totals. Deposits tracks held money separately from rent receipts and expenses.
CalculatedThe linked records and input checks use the same stable IDs and your chosen dates.
Your next stepReview the labelled results and correct source warnings before acting.
10 sheets. Inspect each one.Inputs, outputs and when to use every worksheet
StartOpen sheet details
Editable inputs
- Read the route through the file
Calculated or reference
- First useful task
Enter or review these records before relying on the summary.
Inspect the actual Start sheetSettingsOpen sheet details
Editable inputs
- Review date, period and chosen assumptions
Calculated or reference
- Chosen settings
Enter or review these records before relying on the summary.
Inspect the actual Settings sheetUnitsOpen sheet details
Editable inputs
- Record ID, Unit / property, Reference / short note
Calculated or reference
- Input check
Enter or review these records before relying on the summary.
Inspect the actual Units sheetTenanciesOpen sheet details
Editable inputs
- Record ID, Unit ID, Tenant reference, Starts, Ends (optional), Expected deposit (optional), Reference / short note
Calculated or reference
- Input check
Enter or review these records before relying on the summary.
Inspect the actual Tenancies sheetChargesOpen sheet details
Editable inputs
- Record ID, Tenancy ID, Due on, Type, Charge amount, Period begins, Period ends, Description / reference
Calculated or reference
- Allocated by review, Still owing
Enter or review these records before relying on the summary.
Inspect the actual Charges sheetReceiptsOpen sheet details
Editable inputs
- Record ID, Tenancy ID, Received on, Receipt amount, Transaction reference
Calculated or reference
- Allocated by review, Unallocated by review
Enter or review these records before relying on the summary.
Inspect the actual Receipts sheetAllocationsOpen sheet details
Editable inputs
- Record ID, Receipt ID, Charge ID, Allocated amount, Allocated on, Reference / short note
Calculated or reference
- Input check
Enter or review these records before relying on the summary.
Inspect the actual Allocations sheetDepositsOpen sheet details
Editable inputs
- Record ID, Tenancy ID, Moved on, Type, Amount, Transaction / evidence reference
Calculated or reference
- Held balance change
Enter or review these records before relying on the summary.
Inspect the actual Deposits sheetExpensesOpen sheet details
Editable inputs
- Record ID, Unit ID, Paid on, Category, Amount, Reference / short note
Calculated or reference
- Input check
Enter or review these records before relying on the summary.
Inspect the actual Expenses sheetDashboardOpen sheet details
Editable inputs
- Review linked input records
Calculated or reference
- Labelled results and source warnings
Enter or review these records before relying on the summary.
Inspect the actual Dashboard sheetFiles, capacities and practical limitsRead these before choosing your working copy
The download
Files with a purpose.
START_HERE.pdf
One guide: first session, file index, practical limits, recovery and license.
rental-ledger-clean.xlsx
Empty workbook. Save As a working copy before entering your records.
rental-ledger-example.xlsx
The same workbook with fictional records and checked results.
English instructions, sheet names and field labels.
Before you choose
Fit and practical limits.
- For owners or managers keeping manual rental records
Understand the boundaries.
- Save a working copy. Manual entry, with no automatic sync or external connections.
- Supplied tables have fixed capacities. Extend formulas, tables and validation together before using extra rows.
- Use one currency. Blank means unknown; enter 0 when the amount is known to be zero.
- Resolve the highlighted input rows before relying on the summary.
- Uses exact-mode XMATCH. Requires Excel 2021, Excel 2024 or Microsoft 365; older Excel editions are not supported. Native Excel, Google Sheets and Numbers have not been verified.
- A record of entered obligations and cash, not accounting, tax returns, legal documents or automatic late fees.
- Deposits are kept separate from rent and income. A deposit release does not create a rent receipt automatically.
- Supplied rows: 20 units, 60 tenancies, 400 charges, 400 receipts, 800 allocations, 120 deposits and 400 expenses.
- Enter historical charges and partial allocations explicitly. The workbook never invents unpaid monthly charges.
Excel 2021, Excel 2024 or Microsoft 365 with XMATCH; native compatibility not verified. Local digital-engine tests are separate from native application verification.
Rental Charges & Payment Allocation Workbook / Version 1.0
Your own working copy.
Clean workbook, separate example and one START_HERE.pdf guide covering setup, practical limits and the internal-use license.
$10.90USD · One-time purchaseTaxes included where applicable.
Desktop spreadsheet software required; it is not included. Native Excel compatibility is still awaiting verification.
Digital download. Review availability and the final total in your cart.
Questions about this workbook
The details that affect your choice.
Must I connect an account?
No. The files use your manual records and have no external account connection.
Can I add unlimited records?
No. Supplied capacities are listed. Extend all affected formulas, tables and validations together before using extra rows.
Why does a result ask me to review inputs?
Correct the Input check at its source. Keep a backup before changing stable IDs, dates or assumptions; do not replace the formula with a typed result.