Enter or review these records before relying on the summary.
Suggested for your taskFor households and small groups sharing books or equipment
Lending Library & Reservations Workbook
Find the copy, the borrower and the return still due.
Track individual copies, loans, renewals, reservations and actual returns. Availability uses your review date; a planned or future return does not make an item available today.
Excel 2021, Excel 2024 or Microsoft 365 with XMATCH; native compatibility not verified. Spreadsheet software is separate.
- Format
- Excel · .xlsx
- Inside
- 10 worksheets
- Included
- Clean file + example + guide
$6.90USD · one-time priceVAT included where applicable. Other applicable taxes are shown at checkout.Explore the sheets Follow the real example
Check the capacity and fitWho it is for, supplied record limits and software requirements
The everyday problem
Find the copy, the borrower and the return still due.
Track individual copies, loans, renewals, reservations and actual returns. Availability uses your review date; a planned or future return does not make an item available today.
Optional guideNeed help getting started?Choose where to begin. All listed files are included.
Add the complete product to your cart whenever you’re ready. Use this guide only if you’d like help choosing what to open first; your choices do not change the product or its price.
Guide step 1 of 4
What would you like to do?
Pick a useful task, or build your own selection.
Which sheets would you explore first?
Choose your starting points. The workbook keeps all its connected sheets and formulas; this does not remove or rebuild worksheets.
Nothing selected yet.
Enter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskWhich file would you open first?
Both files are included. Choose which one you would open first in a desktop spreadsheet application.
Your starting plan.
Your first file or method
Both XLSX files, all 10 connected sheets and the single included guide remain in the complete kit. Your selection identifies where to begin.
Read the complete setup guideThe complete product. Your starting choices do not change its contents or price.
Your choices help you understand the complete product. They do not alter its contents or price.
Both XLSX files, all 10 connected sheets and the single included guide remain in the complete kit. Your selection identifies where to begin.
Read the tasks, contents and file choices
Useful starting tasks
Identify each copy. Use the included START_HERE.pdf guide to follow one complete task in a disposable example copy.
Choose my own starting points. Explore the contents and select only the parts you would use first.
Contents to explore
- Dashboard: Enter or review these records before relying on the summary.
- Start: Enter or review these records before relying on the summary.
- Settings: Enter or review these records before relying on the summary.
- Items: Enter or review these records before relying on the summary.
- Borrowers: Enter or review these records before relying on the summary.
- Reservations: Enter or review these records before relying on the summary.
- Loans: Enter or review these records before relying on the summary.
- Renewals: Enter or review these records before relying on the summary.
- Returns: Enter or review these records before relying on the summary.
- Condition Review: Enter or review these records before relying on the summary.
Both files are included. Choose which one you would open first in a desktop spreadsheet application.
Explore the worked example: Fictional records show how the sheets work together. Save a disposable copy before trying a change. lending-library-example.xlsx
Start my own working copy: Open the clean workbook after reading the guide. Keep the original and save a copy for your own records. lending-library-clean.xlsx
Follow the complete first taskUse the included guide and a disposable example copy.
Your first useful session / Start with the example
Identify each copy
Follow this one complete task before entering your own records. Keep the blank original and save a working copy.
Identify each copy
Give every physical item and borrower an ID. Use short contact references rather than private identity details.
Inspect ItemsRecord the loan and due date
Loans holds the original due date. Renewals is a separate dated agreement, preserving the original record.
Inspect LoansRecord the actual return
Returns connects the return date and condition to Loan ID. Condition Review shows current holder, due date and overdue days.
Inspect Returns
EVERY WORKSHEET / ACTUAL EXAMPLE FILE
See what you enter.
Understand what updates.
Inspect all 10 sheets. These are images of the delivered example, with fictional records. Open an image to read its full detail.
Actual example worksheet · Preview range A1:E29. Image only; entries are made in your downloaded workbook.
Dashboard
Dashboard: Labelled results and source warnings.
- You enter
- Review linked input records
- Calculated or supplied reference
- Labelled results and source warnings
Actual example worksheet · Preview range A1:D40. Image only; entries are made in your downloaded workbook.
Start
Start: First useful task.
- You enter
- Read the route through the file
- Calculated or supplied reference
- First useful task
Actual example worksheet · Preview range A1:D27. Image only; entries are made in your downloaded workbook.
Settings
Settings: Chosen settings.
- You enter
- Review date, period and chosen assumptions
- Calculated or supplied reference
- Chosen settings
Actual example worksheet · Preview range A1:I14. Image only; entries are made in your downloaded workbook.
Items
Items: 300 supplied input rows.
- You enter
- Record ID, Item / title, Type, Starting condition, State, Reference / short note
- Calculated or supplied reference
- Open loans at review, Availability
Actual example worksheet · Preview range A1:F14. Image only; entries are made in your downloaded workbook.
Borrowers
Borrowers: 150 supplied input rows.
- You enter
- Record ID, Name, Contact reference, Joined, Ended (optional)
- Calculated or supplied reference
- Input check
Actual example worksheet · Preview range A1:H14. Image only; entries are made in your downloaded workbook.
Reservations
Reservations: 300 supplied input rows.
- You enter
- Record ID, Item ID, Borrower ID, Starts, Ends (exclusive), State, Reference / short note
- Calculated or supplied reference
- Input check
Actual example worksheet · Preview range A1:K14. Image only; entries are made in your downloaded workbook.
Loans
Loans: 500 supplied input rows.
- You enter
- Record ID, Item ID, Borrower ID, Loaned on, Original due on, Reference / short note
- Calculated or supplied reference
- Due at review, Returned at review, Days late at review, Loan state
Actual example worksheet · Preview range A1:H14. Image only; entries are made in your downloaded workbook.
Renewals
Renewals: 300 supplied input rows.
- You enter
- Record ID, Loan ID, Granted on, New due on, Reference / short note
- Calculated or supplied reference
- Newest at review, Latest due contribution
Actual example worksheet · Preview range A1:F14. Image only; entries are made in your downloaded workbook.
Returns
Returns: 500 supplied input rows.
- You enter
- Record ID, Loan ID, Returned on, Condition on return, Reference / short note
- Calculated or supplied reference
- Input check
Actual example worksheet · Preview range A1:H19. Image only; entries are made in your downloaded workbook.
Condition Review
Condition Review: Calculated review of linked records.
- You enter
- Review linked input records
- Calculated or supplied reference
- Calculated review of linked records
Follow the supplied fictional exampleRead the inputs and the result together
From the supplied fictional example
The supplied fictional example
The example loan is due on 12 October and is still out on the 13 October review date, so it is one day late. A future-dated return keeps the copy on loan until that date.
- Due date
- 12 October 2026
- Review date
- 13 October 2026
- Actual return
- Not recorded
- Copy status
- ON LOAN
- Days overdue
- 1
FOLLOW THE ACTUAL EXAMPLE FILE
The supplied fictional example
Fictional records from the supplied example XLSX. Follow the same references through the sheets, then start your own clean copy.
The records behind the result
Due date 12 October 2026
Review date 13 October 2026
Actual return Not recorded
The example loan is due on 12 October and is still out on the 13 October review date, so it is one day late. A future-dated return keeps the copy on loan until that date.
- Copy status
- ON LOAN
- Days overdue
- 1
This is an explanation of the downloadable workbook, not an online editor. Its complete clean and worked files are included. Save a working copy. Manual entry, with no automatic sync or external connections.
Inspect the actual worksheetsFrom setup to a regular review
How you use it.
Open the 3-step setup and review routineInputs, calculations and the decision each step supports
- 01
Identify each copy
You enterGive every physical item and borrower an ID. Use short contact references rather than private identity details.
CalculatedThe linked records and input checks use the same stable IDs and your chosen dates.
Your next stepReview the labelled results and correct source warnings before acting.
- 02
Record the loan and due date
You enterLoans holds the original due date. Renewals is a separate dated agreement, preserving the original record.
CalculatedThe linked records and input checks use the same stable IDs and your chosen dates.
Your next stepReview the labelled results and correct source warnings before acting.
- 03
Record the actual return
You enterReturns connects the return date and condition to Loan ID. Condition Review shows current holder, due date and overdue days.
CalculatedThe linked records and input checks use the same stable IDs and your chosen dates.
Your next stepReview the labelled results and correct source warnings before acting.
10 sheets. Inspect each one.Inputs, outputs and when to use every worksheet
StartOpen sheet details
Editable inputs
- Read the route through the file
Calculated or reference
- First useful task
Enter or review these records before relying on the summary.
Inspect the actual Start sheetSettingsOpen sheet details
Editable inputs
- Review date, period and chosen assumptions
Calculated or reference
- Chosen settings
Enter or review these records before relying on the summary.
Inspect the actual Settings sheetItemsOpen sheet details
Editable inputs
- Record ID, Item / title, Type, Starting condition, State, Reference / short note
Calculated or reference
- Open loans at review, Availability
Enter or review these records before relying on the summary.
Inspect the actual Items sheetBorrowersOpen sheet details
Editable inputs
- Record ID, Name, Contact reference, Joined, Ended (optional)
Calculated or reference
- Input check
Enter or review these records before relying on the summary.
Inspect the actual Borrowers sheetReservationsOpen sheet details
Editable inputs
- Record ID, Item ID, Borrower ID, Starts, Ends (exclusive), State, Reference / short note
Calculated or reference
- Input check
Enter or review these records before relying on the summary.
Inspect the actual Reservations sheetLoansOpen sheet details
Editable inputs
- Record ID, Item ID, Borrower ID, Loaned on, Original due on, Reference / short note
Calculated or reference
- Due at review, Returned at review, Days late at review, Loan state
Enter or review these records before relying on the summary.
Inspect the actual Loans sheetRenewalsOpen sheet details
Editable inputs
- Record ID, Loan ID, Granted on, New due on, Reference / short note
Calculated or reference
- Newest at review, Latest due contribution
Enter or review these records before relying on the summary.
Inspect the actual Renewals sheetReturnsOpen sheet details
Editable inputs
- Record ID, Loan ID, Returned on, Condition on return, Reference / short note
Calculated or reference
- Input check
Enter or review these records before relying on the summary.
Inspect the actual Returns sheetCondition ReviewOpen sheet details
Editable inputs
- Review linked input records
Calculated or reference
- Calculated review of linked records
Enter or review these records before relying on the summary.
Inspect the actual Condition Review sheetDashboardOpen sheet details
Editable inputs
- Review linked input records
Calculated or reference
- Labelled results and source warnings
Enter or review these records before relying on the summary.
Inspect the actual Dashboard sheetFiles, capacities and practical limitsRead these before choosing your working copy
The download
Files with a purpose.
START_HERE.pdf
One guide: first session, file index, practical limits, recovery and license.
lending-library-clean.xlsx
Empty workbook. Save As a working copy before entering your records.
lending-library-example.xlsx
The same workbook with fictional records and checked results.
English instructions, sheet names and field labels.
Before you choose
Fit and practical limits.
- For households and small groups sharing books or equipment
Understand the boundaries.
- Save a working copy. Manual entry, with no automatic sync or external connections.
- Supplied tables have fixed capacities. Extend formulas, tables and validation together before using extra rows.
- Keep source units and metric definitions consistent. Blank means unknown; enter 0 only for a confirmed zero.
- Resolve the highlighted input rows before relying on the summary.
- Uses exact-mode XMATCH. Requires Excel 2021, Excel 2024 or Microsoft 365; older Excel editions are not supported. Native Excel, Google Sheets and Numbers have not been verified.
- Each physical copy has its own Item ID. This workbook does not manage quantities, barcode scanners, fines, online booking or email.
- Availability is evaluated at the review date. A future return does not make an item available today.
- Supplied rows: 300 items, 150 borrowers, 300 reservations, 500 loans, 300 renewals and 500 returns.
- Dates have day precision. An item returned on a date can be lent again on that same date. Confirm condition and handover yourself.
Excel 2021, Excel 2024 or Microsoft 365 with XMATCH; native compatibility not verified. Local digital-engine tests are separate from native application verification.
Lending Library & Reservations Workbook / Version 1.0
Your own working copy.
Clean workbook, separate example and one START_HERE.pdf guide covering setup, practical limits and the internal-use license.
$6.90USD · One-time purchaseVAT included where applicable. Other applicable taxes are shown at checkout.
Desktop spreadsheet software required; it is not included. Native Excel compatibility is still awaiting verification.
Private preview. Purchases are unavailable while the files and delivery are verified.
Questions about this workbook
The details that affect your choice.
Must I connect an account?
No. The files use your manual records and have no external account connection.
Can I add unlimited records?
No. Supplied capacities are listed. Extend all affected formulas, tables and validations together before using extra rows.
Why does a result ask me to review inputs?
Correct the Input check at its source. Keep a backup before changing stable IDs, dates or assumptions; do not replace the formula with a typed result.