Enter or review these records before relying on the summary.
Suggested for your taskFor households sharing activities and pickups
Family Activities & Rides Workbook
The session, the pickup and the people involved.
Connect people and activities to actual session times, rides and passenger records. Review overlapping commitments, available seats and the confirmations still needed before sharing the plan.
Excel 2021, Excel 2024 or Microsoft 365 with XMATCH; native compatibility not verified. Spreadsheet software is separate.
- Format
- Excel · .xlsx
- Inside
- 10 worksheets
- Included
- Clean file + example + guide
$6.90USD · one-time priceVAT included where applicable. Other applicable taxes are shown at checkout.Explore the sheets Follow the real example
Check the capacity and fitWho it is for, supplied record limits and software requirements
The everyday problem
The session, the pickup and the people involved.
Connect people and activities to actual session times, rides and passenger records. Review overlapping commitments, available seats and the confirmations still needed before sharing the plan.
Optional guideNeed help getting started?Choose where to begin. All listed files are included.
Add the complete product to your cart whenever you’re ready. Use this guide only if you’d like help choosing what to open first; your choices do not change the product or its price.
Guide step 1 of 4
What would you like to do?
Pick a useful task, or build your own selection.
Which sheets would you explore first?
Choose your starting points. The workbook keeps all its connected sheets and formulas; this does not remove or rebuild worksheets.
Nothing selected yet.
Enter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskWhich file would you open first?
Both files are included. Choose which one you would open first in a desktop spreadsheet application.
Your starting plan.
Your first file or method
Both XLSX files, all 10 connected sheets and the single included guide remain in the complete kit. Your selection identifies where to begin.
Read the complete setup guideThe complete product. Your starting choices do not change its contents or price.
Your choices help you understand the complete product. They do not alter its contents or price.
Both XLSX files, all 10 connected sheets and the single included guide remain in the complete kit. Your selection identifies where to begin.
Read the tasks, contents and file choices
Useful starting tasks
Add the people and activity. Use the included START_HERE.pdf guide to follow one complete task in a disposable example copy.
Choose my own starting points. Explore the contents and select only the parts you would use first.
Contents to explore
- Dashboard: Enter or review these records before relying on the summary.
- Start: Enter or review these records before relying on the summary.
- Settings: Enter or review these records before relying on the summary.
- People: Enter or review these records before relying on the summary.
- Activities: Enter or review these records before relying on the summary.
- Sessions: Enter or review these records before relying on the summary.
- Rides: Enter or review these records before relying on the summary.
- Passengers: Enter or review these records before relying on the summary.
- Costs: Enter or review these records before relying on the summary.
- Weekly Review: Enter or review these records before relying on the summary.
Both files are included. Choose which one you would open first in a desktop spreadsheet application.
Explore the worked example: Fictional records show how the sheets work together. Save a disposable copy before trying a change. family-activities-example.xlsx
Start my own working copy: Open the clean workbook after reading the guide. Keep the original and save a copy for your own records. family-activities-clean.xlsx
Follow the complete first taskUse the included guide and a disposable example copy.
Your first useful session / Start with the example
Add the people and activity
Follow this one complete task before entering your own records. Keep the blank original and save a working copy.
Add the people and activity
Use stable IDs. A dated session is one person attending one activity, with a manually updated confirmation state.
Inspect SessionsLink a ride and passengers
Give the ride a driver, actual passenger capacity, full times and direction. Link each passenger to their session.
Inspect RidesReview the week
Weekly Review keeps sessions, rides and confirmations together. Costs are actual separate records, with no automatic bookings or messages.
Inspect Weekly Review
EVERY WORKSHEET / ACTUAL EXAMPLE FILE
See what you enter.
Understand what updates.
Inspect all 10 sheets. These are images of the delivered example, with fictional records. Open an image to read its full detail.
Actual example worksheet · Preview range A1:E29. Image only; entries are made in your downloaded workbook.
Dashboard
Dashboard: Labelled results and source warnings.
- You enter
- Review linked input records
- Calculated or supplied reference
- Labelled results and source warnings
Actual example worksheet · Preview range A1:D40. Image only; entries are made in your downloaded workbook.
Start
Start: First useful task.
- You enter
- Read the route through the file
- Calculated or supplied reference
- First useful task
Actual example worksheet · Preview range A1:D27. Image only; entries are made in your downloaded workbook.
Settings
Settings: Chosen settings.
- You enter
- Review date, period and chosen assumptions
- Calculated or supplied reference
- Chosen settings
Actual example worksheet · Preview range A1:E14. Image only; entries are made in your downloaded workbook.
People
People: 24 supplied input rows.
- You enter
- Record ID, Name, Role, Reference / short note
- Calculated or supplied reference
- Input check
Actual example worksheet · Preview range A1:E14. Image only; entries are made in your downloaded workbook.
Activities
Activities: 80 supplied input rows.
- You enter
- Record ID, Activity, Place, Contact / booking reference
- Calculated or supplied reference
- Input check
Actual example worksheet · Preview range A1:J14. Image only; entries are made in your downloaded workbook.
Sessions
Sessions: 200 supplied input rows.
- You enter
- Record ID, Person ID, Activity ID, Starts, Ends, State, Reference / short note
- Calculated or supplied reference
- Person, Activity
Actual example worksheet · Preview range A1:M14. Image only; entries are made in your downloaded workbook.
Rides
Rides: 100 supplied input rows.
- You enter
- Record ID, Driver ID, Starts, Ends, Passenger seats, State, From, To, Direction
- Calculated or supplied reference
- Linked passengers, Over capacity, Driver
Actual example worksheet · Preview range A1:I14. Image only; entries are made in your downloaded workbook.
Passengers
Passengers: 300 supplied input rows.
- You enter
- Record ID, Ride ID, Person ID, Session ID, Confirmation, Reference / short note
- Calculated or supplied reference
- Ride starts, Ride ends
Actual example worksheet · Preview range A1:G14. Image only; entries are made in your downloaded workbook.
Costs
Costs: 100 supplied input rows.
- You enter
- Record ID, Paid on, Linked type, Linked ID, Actual amount, Reference / short note
- Calculated or supplied reference
- Input check
Actual example worksheet · Preview range A1:F14. Image only; entries are made in your downloaded workbook.
Weekly Review
Weekly Review: Calculated review of linked records.
- You enter
- Review linked input records
- Calculated or supplied reference
- Calculated review of linked records
Follow the supplied fictional exampleRead the inputs and the result together
From the supplied fictional example
The supplied fictional example
One ride has four passenger seats and two linked passengers. Reducing capacity to one shows one extra seat needed; it does not invent a driver or confirm the arrangement.
- Passenger seats
- 4
- Passengers linked
- 2
- Linked passengers
- 2
- Extra seats needed
- 0
FOLLOW THE ACTUAL EXAMPLE FILE
The supplied fictional example
Fictional records from the supplied example XLSX. Follow the same references through the sheets, then start your own clean copy.
The records behind the result
Passenger seats 4
Passengers linked 2
One ride has four passenger seats and two linked passengers. Reducing capacity to one shows one extra seat needed; it does not invent a driver or confirm the arrangement.
- Linked passengers
- 2
- Extra seats needed
- 0
This is an explanation of the downloadable workbook, not an online editor. Its complete clean and worked files are included. Save a working copy. Manual entry, with no automatic sync or external connections.
Inspect the actual worksheetsFrom setup to a regular review
How you use it.
Open the 3-step setup and review routineInputs, calculations and the decision each step supports
- 01
Add the people and activity
You enterUse stable IDs. A dated session is one person attending one activity, with a manually updated confirmation state.
CalculatedThe linked records and input checks use the same stable IDs and your chosen dates.
Your next stepReview the labelled results and correct source warnings before acting.
- 02
Link a ride and passengers
You enterGive the ride a driver, actual passenger capacity, full times and direction. Link each passenger to their session.
CalculatedThe linked records and input checks use the same stable IDs and your chosen dates.
Your next stepReview the labelled results and correct source warnings before acting.
- 03
Review the week
You enterWeekly Review keeps sessions, rides and confirmations together. Costs are actual separate records, with no automatic bookings or messages.
CalculatedThe linked records and input checks use the same stable IDs and your chosen dates.
Your next stepReview the labelled results and correct source warnings before acting.
10 sheets. Inspect each one.Inputs, outputs and when to use every worksheet
StartOpen sheet details
Editable inputs
- Read the route through the file
Calculated or reference
- First useful task
Enter or review these records before relying on the summary.
Inspect the actual Start sheetSettingsOpen sheet details
Editable inputs
- Review date, period and chosen assumptions
Calculated or reference
- Chosen settings
Enter or review these records before relying on the summary.
Inspect the actual Settings sheetPeopleOpen sheet details
Editable inputs
- Record ID, Name, Role, Reference / short note
Calculated or reference
- Input check
Enter or review these records before relying on the summary.
Inspect the actual People sheetActivitiesOpen sheet details
Editable inputs
- Record ID, Activity, Place, Contact / booking reference
Calculated or reference
- Input check
Enter or review these records before relying on the summary.
Inspect the actual Activities sheetSessionsOpen sheet details
Editable inputs
- Record ID, Person ID, Activity ID, Starts, Ends, State, Reference / short note
Calculated or reference
- Person, Activity
Enter or review these records before relying on the summary.
Inspect the actual Sessions sheetRidesOpen sheet details
Editable inputs
- Record ID, Driver ID, Starts, Ends, Passenger seats, State, From, To, Direction
Calculated or reference
- Linked passengers, Over capacity, Driver
Enter or review these records before relying on the summary.
Inspect the actual Rides sheetPassengersOpen sheet details
Editable inputs
- Record ID, Ride ID, Person ID, Session ID, Confirmation, Reference / short note
Calculated or reference
- Ride starts, Ride ends
Enter or review these records before relying on the summary.
Inspect the actual Passengers sheetCostsOpen sheet details
Editable inputs
- Record ID, Paid on, Linked type, Linked ID, Actual amount, Reference / short note
Calculated or reference
- Input check
Enter or review these records before relying on the summary.
Inspect the actual Costs sheetWeekly ReviewOpen sheet details
Editable inputs
- Review linked input records
Calculated or reference
- Calculated review of linked records
Enter or review these records before relying on the summary.
Inspect the actual Weekly Review sheetDashboardOpen sheet details
Editable inputs
- Review linked input records
Calculated or reference
- Labelled results and source warnings
Enter or review these records before relying on the summary.
Inspect the actual Dashboard sheetFiles, capacities and practical limitsRead these before choosing your working copy
The download
Files with a purpose.
START_HERE.pdf
One guide: first session, file index, practical limits, recovery and license.
family-activities-clean.xlsx
Empty workbook. Save As a working copy before entering your records.
family-activities-example.xlsx
The same workbook with fictional records and checked results.
English instructions, sheet names and field labels.
Before you choose
Fit and practical limits.
- For households sharing activities and pickups
Understand the boundaries.
- Save a working copy. Manual entry, with no automatic sync or external connections.
- Supplied tables have fixed capacities. Extend formulas, tables and validation together before using extra rows.
- Use one currency. Blank means unknown; enter 0 when the amount is known to be zero.
- Resolve the highlighted input rows before relying on the summary.
- Uses exact-mode XMATCH. Requires Excel 2021, Excel 2024 or Microsoft 365; older Excel editions are not supported. Native Excel, Google Sheets and Numbers have not been verified.
- A shared manual plan with no calendar sync, maps, travel estimates, messages or safety rating. Confirm arrangements with the people involved.
- Passenger seats exclude the driver. A passenger link is one person on one ride, connected to the intended activity session.
- Supplied rows: 24 people, 80 activities, 200 sessions, 100 rides, 300 passenger links and 100 costs.
- Times are full date-times. Touching end/start times are allowed; overlaps are highlighted. No permission or transport entitlement is inferred.
Excel 2021, Excel 2024 or Microsoft 365 with XMATCH; native compatibility not verified. Local digital-engine tests are separate from native application verification.
Family Activities & Rides Workbook / Version 1.0
Your own working copy.
Clean workbook, separate example and one START_HERE.pdf guide covering setup, practical limits and the internal-use license.
$6.90USD · One-time purchaseVAT included where applicable. Other applicable taxes are shown at checkout.
Desktop spreadsheet software required; it is not included. Native Excel compatibility is still awaiting verification.
Private preview. Purchases are unavailable while the files and delivery are verified.
Questions about this workbook
The details that affect your choice.
Must I connect an account?
No. The files use your manual records and have no external account connection.
Can I add unlimited records?
No. Supplied capacities are listed. Extend all affected formulas, tables and validations together before using extra rows.
Why does a result ask me to review inputs?
Correct the Input check at its source. Keep a backup before changing stable IDs, dates or assumptions; do not replace the formula with a typed result.