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WorkbooksEquipment Booking & Service

For teams sharing equipment

Equipment Booking & Service

Separate reserved time from time actually used.

Track reservations, service blocks and actual usage with dated availability and return condition.

Excel 2021, Excel 2024 or Microsoft 365 with XMATCH; native compatibility not verified. Spreadsheet software is separate.

Format
Excel · .xlsx
Inside
7 worksheets
Included
Clean file + example + guide
$10.90USD · one-time priceTaxes included where applicable.Explore the sheets Follow the real example
1.0 / .xlsxClean file + example + PDFOne-time purchase · $10.90 USD
Illustration of a borrowed equipment case, a drill and a booking ticket
Check the capacity and fitWho it is for, supplied record limits and software requirements

The everyday problem

Separate reserved time from time actually used.

Track reservations, service blocks and actual usage with dated availability and return condition.

Optional guideNeed help getting started?Choose where to begin. All listed files are included.

Add the complete product to your cart whenever you’re ready. Use this guide only if you’d like help choosing what to open first; your choices do not change the product or its price.

Guide step 1 of 4

What would you like to do?

Pick a useful task, or build your own selection.

Choose one task

Which sheets would you explore first?

Choose your starting points. The workbook keeps all its connected sheets and formulas; this does not remove or rebuild worksheets.

Nothing selected yet.

Enter or review these records before relying on the summary.

Enter or review these records before relying on the summary.

Enter or review these records before relying on the summary.

Enter or review these records before relying on the summary.

Enter or review these records before relying on the summary.

Enter or review these records before relying on the summary.

Enter or review these records before relying on the summary.

Which file would you open first?

Both files are included. Choose which one you would open first in a desktop spreadsheet application.

Choose one starting file or method

Your starting plan.

Your first file or method

    Both XLSX files, all 7 connected sheets and the single included guide remain in the complete kit. Your selection identifies where to begin.

    Read the complete setup guide
    The complete product. Your starting choices do not change its contents or price.

    Your choices help you understand the complete product. They do not alter its contents or price.

    Both XLSX files, all 7 connected sheets and the single included guide remain in the complete kit. Your selection identifies where to begin.

    Read the tasks, contents and file choices

    Useful starting tasks

    Register each physical asset. Use the included START_HERE.pdf guide to follow one complete task in a disposable example copy.

    Choose my own starting points. Explore the contents and select only the parts you would use first.

    Contents to explore

    • Dashboard: Enter or review these records before relying on the summary.
    • Start: Enter or review these records before relying on the summary.
    • Settings: Enter or review these records before relying on the summary.
    • Assets: Enter or review these records before relying on the summary.
    • Service Blocks: Enter or review these records before relying on the summary.
    • Reservations: Enter or review these records before relying on the summary.
    • Usage: Enter or review these records before relying on the summary.

    Both files are included. Choose which one you would open first in a desktop spreadsheet application.

    Explore the worked example: Fictional records show how the sheets work together. Save a disposable copy before trying a change. equipment-booking-example.xlsx

    Start my own working copy: Open the clean workbook after reading the guide. Keep the original and save a copy for your own records. equipment-booking-clean.xlsx

    Follow the complete first taskUse the included guide and a disposable example copy.

    Your first useful session / Start with the example

    Register each physical asset

    Follow this one complete task before entering your own records. Keep the blank original and save a working copy.

    1. Register each asset

      Create a stable asset ID and tag, with an optional manual service review date.

      Inspect Assets

    2. Block unavailable time

      Enter the start and end of each actual service or repair window before confirming a reservation.

      Inspect Service Blocks

    3. Record the reservation

      Enter requested or confirmed times and the asset ID; inspect overlap and service-block warnings.

      Inspect Reservations

    4. Close actual usage

      After return, link the confirmed reservation and enter actual use times and returned condition.

      Inspect Usage
    Read the complete setup guide

    EVERY WORKSHEET / ACTUAL EXAMPLE FILE

    See what you enter.
    Understand what updates.

    Inspect all 7 sheets. These are images of the delivered example, with fictional records. Open an image to read its full detail.

    Actual example worksheet · Preview range A1:E29. Image only; entries are made in your downloaded workbook.

    Dashboard

    Dashboard: Labelled results and source warnings.

    You enter
    Review linked input records
    Calculated or supplied reference
    Labelled results and source warnings

    Actual example worksheet · Preview range A1:D40. Image only; entries are made in your downloaded workbook.

    Start

    Start: The first task and route through the sheets.

    You enter
    Read the route through the file
    Calculated or supplied reference
    First useful task

    Actual example worksheet · Preview range A1:D27. Image only; entries are made in your downloaded workbook.

    Settings

    Settings: Review date and chosen assumptions.

    You enter
    Review date and assumptions
    Calculated or supplied reference
    Chosen settings

    Actual example worksheet · Preview range A1:F14. Image only; entries are made in your downloaded workbook.

    Assets

    Assets: 100 supplied input rows.

    You enter
    Record ID, Asset / equipment, Tag / serial, Service review due, Reference / short note
    Calculated or supplied reference
    Input check

    Actual example worksheet · Preview range A1:F14. Image only; entries are made in your downloaded workbook.

    Service Blocks

    Service Blocks: 150 supplied input rows.

    You enter
    Record ID, Asset ID, Unavailable from, Available after, Reason / reference
    Calculated or supplied reference
    Input check

    Actual example worksheet · Preview range A1:H14. Image only; entries are made in your downloaded workbook.

    Reservations

    Reservations: 250 supplied input rows.

    You enter
    Record ID, Asset ID, Reserved from, Reserved until, State, For / purpose
    Calculated or supplied reference
    Reserved hours

    Actual example worksheet · Preview range A1:H14. Image only; entries are made in your downloaded workbook.

    Usage

    Usage: 200 supplied input rows.

    You enter
    Record ID, Reservation ID, Actual began, Actual ended, Returned condition
    Calculated or supplied reference
    Actual hours, Against reservation
    Follow the supplied fictional exampleRead the inputs and the result together

    From the supplied fictional example

    The supplied fictional example

    The camera kit is confirmed for two hours on 10 October. It is used for two and a half hours and returned with condition recorded, so actual time exceeds the reservation by half an hour. A separate 12 October service block keeps that window unavailable.

    Reserved window
    2 hours
    Actual use
    2.5 hours
    Service block
    12 October
    Reserved
    2 hours
    Actual use
    2.5 hours

    FOLLOW THE ACTUAL EXAMPLE FILE

    The supplied fictional example

    Fictional records from the supplied example XLSX. Follow the same references through the sheets, then start your own clean copy.

    The records behind the result

    Reserved window 2 hours

    Actual use 2.5 hours

    Service block 12 October

    The camera kit is confirmed for two hours on 10 October. It is used for two and a half hours and returned with condition recorded, so actual time exceeds the reservation by half an hour. A separate 12 October service block keeps that window unavailable.

    Reserved
    2 hours
    Actual use
    2.5 hours

    This is an explanation of the downloadable workbook, not an online editor. Its complete clean and worked files are included. Save a working copy. Manual entry, with no automatic sync or external connections.

    Inspect the actual worksheets

    From setup to a regular review

    How you use it.

    Open the 3-step setup and review routineInputs, calculations and the decision each step supports
    1. 01

      Register each physical asset

      You enter

      Create a stable asset ID and optional next service review date.

      Calculated

      Asset IDs connect availability to the reservation window.

      Your next step

      Review the labelled results and correct source warnings before acting.

    2. 02

      Block unavailable time

      You enter

      Enter service or repair windows before confirming reservations.

      Calculated

      Service blocks mark a separate unavailable period.

      Your next step

      Review the labelled results and correct source warnings before acting.

    3. 03

      Confirm and close usage

      You enter

      Add reserved times and state, then enter actual usage separately after the item returns.

      Calculated

      Recorded usage is compared with reserved time and return condition.

      Your next step

      Review the labelled results and correct source warnings before acting.

    7 sheets. Inspect each one.Inputs, outputs and when to use every worksheet
    DashboardOpen sheet details

    Editable inputs

    • Review linked input records

    Calculated or reference

    • Labelled results and source warnings

    Enter or review these records before relying on the summary.

    Inspect the actual Dashboard sheet
    StartOpen sheet details

    Editable inputs

    • Read the route through the file

    Calculated or reference

    • First useful task

    Enter or review these records before relying on the summary.

    Inspect the actual Start sheet
    SettingsOpen sheet details

    Editable inputs

    • Review date and assumptions

    Calculated or reference

    • Chosen settings

    Enter or review these records before relying on the summary.

    Inspect the actual Settings sheet
    AssetsOpen sheet details

    Editable inputs

    • Record ID, Asset / equipment, Tag / serial, Service review due, Reference / short note

    Calculated or reference

    • Input check

    Enter or review these records before relying on the summary.

    Inspect the actual Assets sheet
    Service BlocksOpen sheet details

    Editable inputs

    • Record ID, Asset ID, Unavailable from, Available after, Reason / reference

    Calculated or reference

    • Input check

    Enter or review these records before relying on the summary.

    Inspect the actual Service Blocks sheet
    ReservationsOpen sheet details

    Editable inputs

    • Record ID, Asset ID, Reserved from, Reserved until, State, For / purpose

    Calculated or reference

    • Reserved hours

    Enter or review these records before relying on the summary.

    Inspect the actual Reservations sheet
    UsageOpen sheet details

    Editable inputs

    • Record ID, Reservation ID, Actual began, Actual ended, Returned condition

    Calculated or reference

    • Actual hours, Against reservation

    Enter or review these records before relying on the summary.

    Inspect the actual Usage sheet
    Files, capacities and practical limitsRead these before choosing your working copy

    The download

    Files with a purpose.

    START_HERE.pdf

    One four-page guide: first session, file index, practical limits, recovery and license.

    equipment-booking-clean.xlsx

    Empty workbook. Save As a working copy before entering records.

    equipment-booking-example.xlsx

    The same workbook with fictional records and checked results.

    English instructions, sheet names and field labels.

    Before you choose

    Fit and practical limits.

    • For teams sharing equipment

    Understand the boundaries.

    • Save a working copy. Manual entry, with no automatic sync or external connections.
    • Supplied tables have fixed capacities. Extend formulas, tables and validation together before using extra rows.
    • Keep source units and metric definitions consistent. Blank means unknown; enter 0 only for a confirmed zero.
    • Resolve the highlighted input rows before relying on the summary.
    • Uses exact-mode XMATCH. Requires Excel 2021, Excel 2024 or Microsoft 365; older Excel editions are not supported. Native Excel, Google Sheets and Numbers have not been verified.
    • Only Confirmed reservations occupy a booking window. Requested and Cancelled rows remain visible without occupying the asset.
    • Service Blocks mark actual unavailable windows. A confirmed reservation cannot overlap one. A service block is not itself proof that servicing was completed.
    • Usage holds actual start/end separately; it may differ from reserved hours. This workbook does not lend items, send reminders or provide safety certification.

    Excel 2021, Excel 2024 or Microsoft 365 with XMATCH; native compatibility not verified. Local digital-engine tests are separate from native application verification.

    Equipment Booking & Service / Version 1.0

    Your own working copy.

    Clean workbook, separate example and one START_HERE.pdf guide covering setup, practical limits and the internal-use license.

    $10.90USD · One-time purchaseTaxes included where applicable.

    Desktop spreadsheet software required; it is not included. Native Excel compatibility is still awaiting verification.

    Digital download. Review availability and the final total in your cart.

    Questions about this workbook

    The details that affect your choice.

    Must I connect an account?

    No. The workbook uses manually entered records and has no external connection.

    Can I add unlimited records?

    No. Supplied capacities are listed. Extend formulas, tables and validation together before using additional rows.

    Why does the result ask me to review inputs?

    Correct the highlighted Input check at its source. Keep a backup before changing IDs, dates or assumptions; do not replace a formula with a typed result.

    Read the practical guide Format, delivery & license FAQ

    Full-size worksheet image. Scroll inside the image area to inspect wide columns.