Enter or review these records before relying on the summary.
Suggested for your taskFor small associations managing shared funds
Association Treasury & Reimbursements
See cash on hand and reimbursements still due.
Track accounts, income, expenses, internal transfers and approved reimbursements. This is an operational register, not certified accounting.
Excel 2021, Excel 2024 or Microsoft 365 with XMATCH; native compatibility not verified. Spreadsheet software is separate.
- Format
- Excel · .xlsx
- Inside
- 8 worksheets
- Included
- Clean file + example + guide
$9.90USD · one-time priceVAT included where applicable. Other applicable taxes are shown at checkout.Explore the sheets Follow the real example
Check the capacity and fitWho it is for, supplied record limits and software requirements
The everyday problem
See cash on hand and reimbursements still due.
Track accounts, income, expenses, internal transfers and approved reimbursements. This is an operational register, not certified accounting.
Optional guideNeed help getting started?Choose where to begin. All listed files are included.
Add the complete product to your cart whenever you’re ready. Use this guide only if you’d like help choosing what to open first; your choices do not change the product or its price.
Guide step 1 of 4
What would you like to do?
Pick a useful task, or build your own selection.
Which sheets would you explore first?
Choose your starting points. The workbook keeps all its connected sheets and formulas; this does not remove or rebuild worksheets.
Nothing selected yet.
Enter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskEnter or review these records before relying on the summary.
Suggested for your taskWhich file would you open first?
Both files are included. Choose which one you would open first in a desktop spreadsheet application.
Your starting plan.
Your first file or method
Both XLSX files, all 8 connected sheets and the single included guide remain in the complete kit. Your selection identifies where to begin.
Read the complete setup guideThe complete product. Your starting choices do not change its contents or price.
Your choices help you understand the complete product. They do not alter its contents or price.
Both XLSX files, all 8 connected sheets and the single included guide remain in the complete kit. Your selection identifies where to begin.
Read the tasks, contents and file choices
Useful starting tasks
Set a coherent opening date. Use the included START_HERE.pdf guide to follow one complete task in a disposable example copy.
Choose my own starting points. Explore the contents and select only the parts you would use first.
Contents to explore
- Dashboard: Enter or review these records before relying on the summary.
- Start: Enter or review these records before relying on the summary.
- Settings: Enter or review these records before relying on the summary.
- Accounts: Enter or review these records before relying on the summary.
- Requests: Enter or review these records before relying on the summary.
- Income: Enter or review these records before relying on the summary.
- Expenses: Enter or review these records before relying on the summary.
- Transfers: Enter or review these records before relying on the summary.
Both files are included. Choose which one you would open first in a desktop spreadsheet application.
Explore the worked example: Fictional records show how the sheets work together. Save a disposable copy before trying a change. association-treasury-example.xlsx
Start my own working copy: Open the clean workbook after reading the guide. Keep the original and save a copy for your own records. association-treasury-clean.xlsx
Follow the complete first taskUse the included guide and a disposable example copy.
Your first useful session / Start with the example
Set a coherent opening date
Follow this one complete task before entering your own records. Keep the blank original and save a working copy.
Set the review period
Set the review date and period opening date before entering opening cash or dated movements.
Inspect SettingsOpen each cash account
Enter each owned account and its actual cash balance as of the period start in Settings.
Inspect AccountsRecord reimbursement requests
Enter the requested amount, decision and date; an approved request is not cash paid.
Inspect RequestsPost money received
Record actual received income with its account, date, category and source reference.
Inspect IncomePost money paid
Record actual expenses separately; link approved requests only for real reimbursement payments.
Inspect ExpensesRecord internal transfers
Link owned source and destination accounts so internal movement does not inflate combined cash.
Inspect Transfers
EVERY WORKSHEET / ACTUAL EXAMPLE FILE
See what you enter.
Understand what updates.
Inspect all 8 sheets. These are images of the delivered example, with fictional records. Open an image to read its full detail.
Actual example worksheet · Preview range A1:E29. Image only; entries are made in your downloaded workbook.
Dashboard
Dashboard: Labelled results and source warnings.
- You enter
- Review linked input records
- Calculated or supplied reference
- Labelled results and source warnings
Actual example worksheet · Preview range A1:D40. Image only; entries are made in your downloaded workbook.
Start
Start: The first task and route through the sheets.
- You enter
- Read the route through the file
- Calculated or supplied reference
- First useful task
Actual example worksheet · Preview range A1:D27. Image only; entries are made in your downloaded workbook.
Settings
Settings: Review date and chosen assumptions.
- You enter
- Review date and assumptions
- Calculated or supplied reference
- Chosen settings
Actual example worksheet · Preview range A1:F14. Image only; entries are made in your downloaded workbook.
Accounts
Accounts: 40 supplied input rows.
- You enter
- Record ID, Account / cash box, Opening cash, Opening as of
- Calculated or supplied reference
- Balance at review
Actual example worksheet · Preview range A1:K14. Image only; entries are made in your downloaded workbook.
Requests
Requests: 160 supplied input rows.
- You enter
- Record ID, Payee reference, Requested on, Requested amount, Decision, Decided on, Purpose / evidence
- Calculated or supplied reference
- Approved amount, Actually paid, Approved unpaid
Actual example worksheet · Preview range A1:G14. Image only; entries are made in your downloaded workbook.
Income
Income: 300 supplied input rows.
- You enter
- Record ID, Account ID, Received on, Amount, Category, Source reference
- Calculated or supplied reference
- Input check
Actual example worksheet · Preview range A1:H14. Image only; entries are made in your downloaded workbook.
Expenses
Expenses: 360 supplied input rows.
- You enter
- Record ID, Account ID, Paid on, Amount, Category, Request ID if reimbursement, Payment reference
- Calculated or supplied reference
- Input check
Actual example worksheet · Preview range A1:G14. Image only; entries are made in your downloaded workbook.
Transfers
Transfers: 180 supplied input rows.
- You enter
- Record ID, From account, To account, Moved on, Amount, Reference
- Calculated or supplied reference
- Input check
Follow the supplied fictional exampleRead the inputs and the result together
From the supplied fictional example
The supplied fictional example
Two accounts open at 1,000.00 and 100.00. The association receives 200.00 and pays 50.00 for supplies plus 40.00 of an approved 60.00 reimbursement. A 100.00 transfer moves money from bank to cash box without changing total cash: 1,210.00 remains, and 20.00 of the approved reimbursement is unpaid.
- Opening accounts
- 1,000.00 + 100.00
- Income received
- 200.00
- Expense and reimbursement paid
- 50.00 + 40.00
- Cash across accounts
- 1,210.00
- Unpaid reimbursement
- 20.00
FOLLOW THE ACTUAL EXAMPLE FILE
The supplied fictional example
Fictional records from the supplied example XLSX. Follow the same references through the sheets, then start your own clean copy.
The records behind the result
Opening accounts 1,000.00 + 100.00
Income received 200.00
Expense and reimbursement paid 50.00 + 40.00
Two accounts open at 1,000.00 and 100.00. The association receives 200.00 and pays 50.00 for supplies plus 40.00 of an approved 60.00 reimbursement. A 100.00 transfer moves money from bank to cash box without changing total cash: 1,210.00 remains, and 20.00 of the approved reimbursement is unpaid.
- Cash across accounts
- 1,210.00
- Unpaid reimbursement
- 20.00
This is an explanation of the downloadable workbook, not an online editor. Its complete clean and worked files are included. Save a working copy. Manual entry, with no automatic sync or external connections.
Inspect the actual worksheetsFrom setup to a regular review
How you use it.
Open the 3-step setup and review routineInputs, calculations and the decision each step supports
- 01
Set a coherent opening date
You enterEnter each account and its actual cash balance as of the period start in Settings.
CalculatedOpening balances belong to their named accounts.
Your next stepReview the labelled results and correct source warnings before acting.
- 02
Post receipts, payments and transfers
You enterKeep real income and expenses separate from internal movement between accounts.
CalculatedReceived income and paid expenses alter the cash position.
Your next stepReview the labelled results and correct source warnings before acting.
- 03
Approve then reimburse
You enterRecord a request, decision and date. Link actual partial payments as Expenses, then review the unpaid approved balance.
CalculatedTransfers net to zero across accounts; an approved but unpaid reimbursement stays outstanding.
Your next stepReview the labelled results and correct source warnings before acting.
8 sheets. Inspect each one.Inputs, outputs and when to use every worksheet
DashboardOpen sheet details
Editable inputs
- Review linked input records
Calculated or reference
- Labelled results and source warnings
Enter or review these records before relying on the summary.
Inspect the actual Dashboard sheetStartOpen sheet details
Editable inputs
- Read the route through the file
Calculated or reference
- First useful task
Enter or review these records before relying on the summary.
Inspect the actual Start sheetSettingsOpen sheet details
Editable inputs
- Review date and assumptions
Calculated or reference
- Chosen settings
Enter or review these records before relying on the summary.
Inspect the actual Settings sheetAccountsOpen sheet details
Editable inputs
- Record ID, Account / cash box, Opening cash, Opening as of
Calculated or reference
- Balance at review
Enter or review these records before relying on the summary.
Inspect the actual Accounts sheetRequestsOpen sheet details
Editable inputs
- Record ID, Payee reference, Requested on, Requested amount, Decision, Decided on, Purpose / evidence
Calculated or reference
- Approved amount, Actually paid, Approved unpaid
Enter or review these records before relying on the summary.
Inspect the actual Requests sheetIncomeOpen sheet details
Editable inputs
- Record ID, Account ID, Received on, Amount, Category, Source reference
Calculated or reference
- Input check
Enter or review these records before relying on the summary.
Inspect the actual Income sheetExpensesOpen sheet details
Editable inputs
- Record ID, Account ID, Paid on, Amount, Category, Request ID if reimbursement, Payment reference
Calculated or reference
- Input check
Enter or review these records before relying on the summary.
Inspect the actual Expenses sheetTransfersOpen sheet details
Editable inputs
- Record ID, From account, To account, Moved on, Amount, Reference
Calculated or reference
- Input check
Enter or review these records before relying on the summary.
Inspect the actual Transfers sheetFiles, capacities and practical limitsRead these before choosing your working copy
The download
Files with a purpose.
START_HERE.pdf
One four-page guide: first session, file index, practical limits, recovery and license.
association-treasury-clean.xlsx
Empty workbook. Save As a working copy before entering records.
association-treasury-example.xlsx
The same workbook with fictional records and checked results.
English instructions, sheet names and field labels.
Before you choose
Fit and practical limits.
- For small associations managing shared funds
Understand the boundaries.
- Save a working copy. Manual entry, with no automatic sync or external connections.
- Supplied tables have fixed capacities. Extend formulas, tables and validation together before using extra rows.
- Use one currency. Blank means unknown; enter 0 when the amount is known to be zero.
- Resolve the highlighted input rows before relying on the summary.
- Uses exact-mode XMATCH. Requires Excel 2021, Excel 2024 or Microsoft 365; older Excel editions are not supported. Native Excel, Google Sheets and Numbers have not been verified.
- Opening balances are entered for the period start. Income and Expenses are actual cash movements; a request or approval is not cash.
- An Expense linked to an approved reimbursement request is the payment itself. Do not enter it a second time in Income or Transfers. Partial payments remain outstanding.
- A Transfer moves the same amount between two recorded accounts and has no net effect on combined cash. This workbook is not certified accounting, invoicing or tax reporting.
Excel 2021, Excel 2024 or Microsoft 365 with XMATCH; native compatibility not verified. Local digital-engine tests are separate from native application verification.
Association Treasury & Reimbursements / Version 1.0
Your own working copy.
Clean workbook, separate example and one START_HERE.pdf guide covering setup, practical limits and the internal-use license.
$9.90USD · One-time purchaseVAT included where applicable. Other applicable taxes are shown at checkout.
Desktop spreadsheet software required; it is not included. Native Excel compatibility is still awaiting verification.
Private preview. Purchases are unavailable while the files and delivery are verified.
Questions about this workbook
The details that affect your choice.
Must I connect an account?
No. The workbook uses manually entered records and has no external connection.
Can I add unlimited records?
No. Supplied capacities are listed. Extend formulas, tables and validation together before using additional rows.
Why does the result ask me to review inputs?
Correct the highlighted Input check at its source. Keep a backup before changing IDs, dates or assumptions; do not replace a formula with a typed result.